From Studio to Listing: How Artists Can Use Artlogic to Track Production, Inventory & Sales
Managing an art practice often means juggling sketches, materials, works in progress, and exhibition deadlines — all before you even think about cataloguing or selling the finished piece. For many artists, the studio and the spreadsheet feel like two different worlds. But Artlogic bridges that gap beautifully, turning creative output into organised, searchable inventory that supports both daily workflow and long-term career growth.
1. Start with Production: Turning Process into Data
Every artwork begins long before it’s listed on a website. Use Artlogic to record early information — title ideas, dimensions, materials, and even work-in-progress images.
Use the “Notes” field to capture key process details such as fabrication stages, foundry coordination, or framing choices.
Attach documents like sketches, condition reports, or certificates of authenticity.
Link to your suppliers or collaborators via contact records, creating a traceable ecosystem of everyone involved in production.
Treating these details as part of your creative workflow means you’ll never lose the context behind each piece — and that makes future cataloguing or provenance work effortless.
2. Build Your Inventory as You Go
Once a work is finished, Artlogic’s artwork records become your central database.
Assign an inventory number that follows your own studio logic (e.g. “2025_03_Sculpture”).
Add high-resolution images and multiple views (front, detail, installation).
Track status fields like “In Studio,” “On Loan,” “Consigned,” or “Sold.” This transforms Artlogic into more than a digital archive — it becomes a live overview of your studio activity.
If you’re working with galleries, Artlogic allows you to share selected records securely without duplicating files or losing control of your data.
3. Connect to Your Website and Collector Lists
The best part: everything in your inventory can flow directly to your Artlogic website.
Update the work once in the database, and it automatically updates online.
Use visibility settings to control what’s public and what remains private.
Tag works for specific series, exhibitions, or available stock — perfect for keeping your online presence in sync with real studio inventory.
You can also connect artworks to contacts and offers, tracking sales or consignments over time. This builds a picture of who has collected what, when, and at what price — invaluable data for future editions, publications, or exhibitions.
4. Close the Loop: From Sale to Record
When a work sells, mark it as “Sold” and record the client, date, and invoice number. This keeps your studio history complete and searchable. If you use Artlogic’s Sales Pipeline or Invoicing tools, you can generate professional quotes, invoices, and certificates of authenticity automatically from the same record — ensuring every step, from creation to sale, stays connected.
5. Why It Matters
For artists, good data is creative freedom. When your studio records are clear, you spend less time digging for old images or chasing paperwork — and more time making work. Artlogic gives independent artists the same professional infrastructure used by top galleries, without needing a team of registrars to manage it.
✨ Want help setting up your artist database in Artlogic?
I specialise in building artist-friendly workflows — from production tracking to website integration.
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