Why You Need an Artlogic Specialist
How a specialist helps artists, galleries, and studios get the most out of Artlogic
If you’ve ever opened Artlogic and thought, “This is powerful… but where do I even start?” — you’re not alone. Artlogic is an amazing system, but it’s also deep, layered, and capable of far more than most users realise. A specialist helps you unlock that potential quickly, cleanly, and without stress.
Whether you’re an artist managing your archive, a gallery juggling inventory and clients, or a studio team trying to streamline your workflow, here’s why working with an Artlogic Specialist genuinely makes your life easier.
1. Clean, accurate onboarding
Importing your artworks, contacts, and archive into Artlogic sounds simple… until you actually try.
Migrations from Excel, Mailchimp, older gallery systems or decades-old spreadsheets often come with:
duplicates and inconsistent stock numbers
missing fields
inconsistent artist names
scrambled provenance
edition data that doesn’t match
contacts with mismatched emails
A specialist knows exactly how to structure, clean, and map your data so your system is solid from day one. A clean import sets the foundation for everything that follows — mailing lists, reports, exhibitions, sales, viewing rooms.
A good Artlogic setup pays you back for years.
2. Workflows tailored to you
Artlogic doesn’t assume everyone works the same way — and neither should your setup.
A specialist helps you configure:
custom fields for your studio or gallery
how you organise artworks
how you categorise collectors
what your availability statuses mean
which tags matter
the right reporting templates
how to track interest, enquirers, and follow-ups
the right structure for a growing archive
The platform becomes shaped around your workflow, rather than you shaping your workflow around the platform.
For artists, that might mean setting up categories for sketches → prototypes → finished works.
For galleries, it might be structuring consignments, provenance, editioning, and sales pipelines.
It becomes your system, not just “the system.”
3. Your website actually looks and performs the way it should
Because Artlogic websites integrate directly with the database, it’s worth getting it right.
A specialist helps with:
perfect image handling
SEO (Artlogic has great tools, but they need using properly)
template refinements
layout optimisation
navigation structure
viewing rooms
artist pages
press and exhibitions pages
linking your archive into a clean public interface
If you’re an artist, this means your work is presented beautifully and consistently.
If you’re a gallery, it means your inventory, exhibitions, and online sales look polished and trustworthy.
And crucially — it often means your website stops looking like every other Artlogic template.
4. Saves you huge amounts of time
Yes, you can do everything yourself.
But it can take:
days of trial and error
hours watching support videos
repeated mistakes
setting things up only to realise they need restructuring later
A specialist has done all of this hundreds of times.
What takes you a week, they solve in an afternoon.
This matters even more for artists juggling studio time.
And for galleries with active clients and deadlines.
5. Future-proofing and scaling
Artlogic is built for long-term growth — but only if your foundation is right.
A specialist helps you set up:
robust naming conventions
scalable categories and tags
long-term data hygiene
consistent artwork records
a CRM structure that grows with your client list
storage locations, consignments, invoices and editioning in a scalable way
This prevents the “we’ll fix it later” trap — which always becomes expensive and messy.
6. Training & ongoing support you can rely on
Every studio has someone who eventually becomes “the Artlogic person.”
A specialist helps them (and your team) understand:
how to use the system
what best practice looks like
how to avoid data issues
how to manage artworks, contacts, sales, and mailing lists properly
And they’re there when:
you hire new staff
you’re launching a new site
you’re preparing an exhibition
you need help with a large upload
you’re reorganising your archive
you simply want someone who “gets it” on the other side of an email
Peace of mind is part of the service.
Why this matters especially for artists and galleries
Artists and galleries often feel they’re “too small” or “too busy” to think about system setup — but in reality, these are the groups who benefit the most.
For artists
A specialist helps you build the kind of digital foundation that supports your entire practice:
a clean, professional archive of your work
clear stages for sketches, prototypes, and finished pieces
accurate documentation for residencies, grants, and exhibitions
a website that updates smoothly from your database
easy ways to share works with curators, galleries, and collectors
consistent language and metadata that strengthen your long-term career
It’s the studio manager you wish you had — without the overhead.
For galleries
Galleries rely on Artlogic for daily operations, and a specialist ensures everything works the way it should:
a properly structured inventory
clear edition management
accurate consignments and location tracking
smooth exhibition workflows
reliable sales pipelines and invoicing
consistent metadata for artists, artworks, and online viewing rooms
organised collector records and CRM tools that actually support follow-ups
With the right setup, your team works faster, mistakes drop, and your online presence feels polished and professional.
✨ Looking for an Artlogic Specialist? Why not work with an Artlogic Expert instead?
If you’re wrestling with data, setup, or workflows, you don’t just need someone who knows the software — you need someone who understands how artists and galleries actually work. I combine technical expertise with real art-world experience, helping you shape a system that supports your practice, not the other way around.
If you want your Artlogic to run smoothly, feel intuitive, and grow with you, I can help you get there — from migrations and workflow design to training and long-term structure. Get in touch and let’s make Artlogic work the way you need it to.
