Tailoring Artlogic to Your Vision: Advanced Strategies for Personalising Your Art Management Workflow
Every gallery, artist, and collector has a unique way of working. While Artlogic is designed as a powerful all-in-one tool for the art world, the real magic happens when you adapt it to your vision. Personalisation not only streamlines your workflow but also ensures that your database and website reflect your identity, priorities, and goals.
In this post, I’ll share some advanced strategies for tailoring Artlogic—going beyond the basics—to help you unlock its full potential.
1. Custom Fields: Building a Database That Speaks Your Language
One of the most powerful yet underutilised features of Artlogic is the ability to add custom fields.
• For galleries: track unique edition details or other artwork stock.
• For artists: log extra material details and production notes.
• For collectors and estates: include other provenance references numbers.
Tip: Keep custom fields concise and consistent—future you (and your team) will thank you.
2. Segmenting Contacts for Smarter Communication
Your Artlogic contacts aren’t just a list—they’re the foundation for targeted, meaningful outreach. Use activity levels, categories, and interests to build audience segments.
• Curators vs. press vs. VIP clients.
• Segment by activity level and category.
• Track collecting interests to match new works with the right audience.
Pro Move: Connect these lists with email campaigns for highly personalised invitations and newsletters.
3. Harnessing Views and Saved Searches
When managing large databases, navigating quickly is key. Saved searches and custom views let you surface exactly what you need, fast.
• Instantly pull up available works under £10,000.
• Create a view for works currently on loan.
• Track exhibition history by artist with one click.
This transforms Artlogic from a static archive into a dynamic working tool.
4. Integrating with Your Website for Seamless Sync
One of Artlogic’s biggest strengths is the connection between database and website—but this only works well if it’s tailored.
• Ensure titles, artist names, and dimensions are formatted consistently.
• Upload images at the correct resolution for both database and web use.
• Use secondary images (details, installation shots) to enrich the website experience.
When done right, the sync eliminates duplication and saves countless hours.
5. Personalising Permissions and Roles
If you’re working with a team, user roles and permissions help maintain data integrity.
• Allow sales staff to see availability but lock down financial data.
• Give studio assistants access to image uploads without exposing sensitive contact details.
The result: security without bottlenecks.
Conclusion: Make Artlogic Work for You
Artlogic is not a one-size-fits-all tool—it’s a flexible ecosystem designed to adapt to you. By creating custom fields, segmenting contacts, refining saved searches, syncing your website with precision, and setting the right permissions, you can turn Artlogic into a workflow that reflects your unique needs.
The more you tailor it, the more powerful it becomes.
If you’d like help customizing Artlogic for your gallery, collection, or practice, get in touch with me. I’ve been working with the platform since 2013 and can help you make it work your way.
